How to Build a Holiday Approval Workflow for Your Team

A reliable holiday request process should notify Management, support approve or deny decisions and keep the team calendar accurate.

The request, decision and calendar must be one workflow

An employee holiday request is complete only when it reaches the right manager, can be approved or denied, notifies the employee and updates the team calendar. Treating each step as a separate feature creates the exact visibility gaps that cause confusion.

Make permissions explicit

Team members can submit requests and attach a note or document. Management can see the full team overview and approve or deny. HR can process absence records, while the notification bell keeps the decision visible to the person who needs it.

• Notification in Management inbox and notification bell
• Approve and deny actions for authorised roles only
• Decision notification to the requesting employee
• Calendar view of approved, pending and absent days

Leadsaro connects this workflow to customer records, employees, permissions, notifications and practical automation in one AI-native operating system for SMEs.